(Small business guides – written by Xero software)
Accountants do more than you think. They can give you strategic advice and come up with clever ways to save money or boost revenue. They’ll also remove or automate administrative tasks that distract you from your core business. Get an accountant and you’ll run your business with more clarity and confidence.
So, what does an accountant do? The question is what they don’t do.
1. LAUNCH A STARTUP
Starting a new business can be exhilarating, but it takes more than a good idea. You need to know it will make money – and you need to convince investors and lenders of the same thing. An accountant can do that for you.
They’ll help test your idea, identify your start-up and operating costs, and create credible revenue forecasts. They also know which lenders are playing ball at any one time, so you can approach the right people for finance. Plus, they’ll work on your pitch, so you’re ready to impress those lenders.
2. HELP WITH BUSINESS STRATEGY
There are so many moving parts in a business. Sometimes it’s hard to know where to focus. Accountants can help you figure out what’s important. They’ll work with you to set goals – personal, professional and financial – then give you tools to measure your progress. You’ll end up with a set of key performance indicators (KPIs) that tell you how your business is doing.
If you have accounting software, your accountant will set up dashboards that allow you to check your KPIs at any time of the day or night. And if things aren’t going as planned, what does an accountant do then? They’ll help you troubleshoot the issues, test solutions, and reset your KPIs as needed.
3. FIX YOUR CASH FLOW
Many profitable businesses fail because they run out of money at the wrong time and can’t afford to pay suppliers or staff. Even a highly active business won’t last long if payments are slow to come in, or expenditure is too high.
Accountants know that revenue ebbs and flows, and that costs do the same. They’ll help you predict the effect on cash flow and come up with strategies to manage the situation. They’ll organise cash reserves and come up with a spending plan that ensure there’s always money in the bank. It’ll make payday less stressful, supplier relations easier – and sleep deeper.
4. LISTEN AND SUPPORT YOU
Being in business is tough. It can be lonely, too. When things seem too hard, and you start thinking about the cosy 9 to 5 you left behind, a top accountant can keep your head in the game.
They know how much your business means to you. They can reassure and reset you on your journey. And they’ll help you cope with stress by breaking down big business problems into manageable parts. Giving moral support is an important part of what accountants do.
5. MANAGE YOUR DEBT
There’s good debt and bad debt. Your accountant can help you tell one from the other. They’ll find the least expensive borrowing strategies for your business – with the right mix of repayment flexibility and low interest. If you need refinancing, they’ll take care of that too.
Accountants will also advise when spare cash should be used to pay back loans, and when it should be reinvested in the business. They’ll do that by considering the numbers behind your business and looking at how your debt’s structured to develop a specific strategy for you. It’s not just blanket advice.
6. DEAL WITH UNPAID INVOICES
Unpaid invoices are a fact of business. Chasing those debtors is a distraction you don’t need, but you can’t afford to ignore the problem. Your accountant can take the headache away.
They can set up invoice systems that send automatic reminders to customers when their bill is due and/or overdue. Some accountants will even call businesses that don’t respond to emails. If invoices remain unpaid after this, your accountant can arrange debt financing – where a business will buy your unpaid invoices from you and chase the payment themselves.
7. WRITE AND PITCH LOAN APPLICATIONS
Applying for a loan is both an art and a science. A good accountant will do more than just pull together your numbers. They can help you craft a compelling story.
Lenders obviously need to see solid financials and credible forecasts, but that’s just the beginning. An accountant will tie it all together in a presentation that sells the wider vision for your business. There won’t be any spreadsheets. You’ll be armed with graphs and charts that visualise the numbers – allowing your lender to literally see the opportunity. And they’ll use powerful forecasting tools that loan officer’s trust.
8. BUDGET SMARTLY
Detailed budgeting can eat up a lot of your time and energy. As a result, many businesses end up working off a vague set of numbers that are full of assumptions and estimates. Your accountant can help you produce a rigorous, accurate budget that gives you real confidence. You’ll know the real cost of doing business. You’ll know how much money you can reinvest. And you’ll know what you can pay yourself.
9. GET YOU STAFFED UP
Need hired help, but not sure where to start? Your financial advisor can step in here too.
What does an accountant do to assist with your human resources? They’ll figure out what sort of hire will boost business the most. Will your bottom-line benefit more from a salesperson or a technician? They’ll work out the cost of hiring, training and paying an employee to make sure you can afford it. They’ll also help you get payroll right, including complying with government paperwork, tax and insurance requirements.
10. SET UP YOUR CLOUD ACCOUNTING SOFTWARE
Your accountant will automate a lot of your business’s accounting so that sales and expense data flows directly into your accounts. They’ll also set you up with invoicing systems that tell you what’s been paid and what hasn’t. Smart software will even send reminder emails to clients who haven’t paid so you don’t have to.
There are dozens of other automated systems they can implement for you, such as:
- Cash flow dashboards, so you always know where you stand
- KPI tracking, so you can check overall business performance 24/7
- Automated accounts payable, so you’re always on top of expenses
- Mobile accounting apps that allow you to manage your finances from the road
11. HELP YOU MANAGE STOCK
Do you spend a lot on storage, or lose money writing off obsolete or damaged goods? Or do you sometimes lose revenue because you run out of stock? Smart inventory management is critical to doing good business.
Your accountant will identify the cost of holding inventory and come up with strategies to save some of that money. Plus, they’ll review your sales data to help predict stock needs, so you can place accurate orders. They can even set up software that tracks stock levels and auto-orders items as they run low.
12. MAKE YOUR BUSINESS ZING WITH EFFICIENCY
The cost of doing business can climb quickly with things like:
- Storage – physical or IT
- Energy – electricity, gas, utilities
- Staff (and downtime)
Do you think about these costs strategically? If you don’t have the time or expertise, that’s something an accountant can do for you. They’ll identify unnecessary costs in your business and help you develop more efficient ways of working.
13. UNLOCK THE POWER OF TECHNOLOGY
Smart business software can automate a lot of the things you do manually. An accountant can take away those distractions by setting up affordable software for things like:
- Staff scheduling and time recording
- Point of sale
- Taking payments
- Customer relationship management
This is one of the most important things an accountant can do for you. Automating business processes takes away pain, lowers costs and ensures everything runs smoothly. Just make sure you find a tech-savvy accountant that knows about business apps.
14. BRING SOME FUN INTO YOUR BUSINESS – HONESTLY
What does an accountant do? The easy answer used to be that they wore suits and sat behind big desks. Not even that’s true anymore. Many modern accountants have interesting backgrounds and will come into your workplace to see how your business actually works.
Check out accountant and bookkeeper stories to learn about financial advisors who come from rock bands, orchestras and cheerleading troupes, to name a few. It’s easier than ever before to find an accountant who you relate to on both a personal and professional level – and they can make all the difference to how you run your business.
Let’s not forget tax. There’s more to tax than completing and submitting your returns. Accountants like us at Tax Compute will:
- Lower your tax exposure
- Help you deal with old tax debts
- Fix poor record-keeping
- Help you avoid audits
- Make sure your books are watertight if you’re audited
What does an accountant do? They make business better. If your current accountant is just going through the motions, you’ll be amazed at the difference a top accountant can make. They can bring a tonne of extra capability and insight into your business.
At Tax Compute our two partners have a wealth of knowledge and experience and always provide clients with first class solutions. Please contact us for a free consultation. We have offices at Hammersmith, Cheltenham and Gloucester. (Call Jon on 07939 050640 or our offices directly)